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Official Handbook Of
the OMI Quarter HorseAssociation 2010 BylawsRules and Regulations Published March 4, 2010
Contents Article I:
Name, Objective and Location Article II: Membership Article III:
Dues and Membership Application Article IV:
Members Article V:
Association Meetings Article VI:
Officers and Duties Article VII:
Board of Directors Article VIII:
Year End Awards Article IX:
Youth Teams Article
X: Amendments
Article I Name,
objective and location
Section 1
The name of the organization shall be the OMI Quarter Horse Association. OMI represents Ohio, Michigan and Indiana.
Section 2 The objective of this organization will be
to promote, in all ways, the interest of OMI Quarter Horse owners and to increase the number of breeders and owners of the
American Quarter Horse in the area. Specific emphasis of the organization will be to provide funds for charitable purposes,
youth organizations, horsemanship programs, horse shows, sales, auctions, promotional contests, and other activities as established
by the officers, directors and members.
Section 3 The area encompassed by this
Association shall be an area that includes Northwest Ohio, Southeast Michigan, and Northeast Indiana. The Ohio counties in OMI are as follows: Allen, Auglaize, Champaign, Clark, Crawford, Darke,
Defiance, Delaware, Erie, Fulton, Hancock, Hardin, Henry, Huron, Lucas, Logan, Marion, Mercer, Miami, Morrow, Ottawa, Paulding,
Putman, Richland, Sandusky, Seneca, Shelby, Union, Williams, Wood, Wyandot, and Van Wert. The Michigan counties included are: Barry, Branch, Calhoun,
Eaton, Hillsdale, Ingham, Jackson, Kalamazoo, Lenawee, Livingston, McComb, Monroe, Oakland, St. Joseph, Washtenaw, and Wayne.
The Indiana counties
included are: Adams, Allen, Blackford, DeKalb, Delaware, Grant, Handcock, Henry, Huntington, Jay Lagrange, Madison, Noble,
Randolph, Steuben, Wayne, Wells, and Whitley.
Section 4 The address of OMI shall
be that of the presiding secretary, Its officers must be permanent residents of OMI as defined in Section 3, and must be over
18 years of age as of January 1 of the current year. Members of the Association may be residents of any state, territory,
or country.
Section 5 Relationship of AQHA and
OQHA
a)
All proceedings of this Association shall conform with the policies and activities of the American Quarter Horse Association.
b) The OMI Quarter
Horse Association shall endeavor to conform with the policies and activities of the Ohio Quarter Horse Association.
Article II Membership
Section 1 Membership shall be of three categories: annual
family membership, annual individual adult membership and charter members. Family membership shall include husband and /or wife and their children and/or wards age
18 (as of January 1 of the current year) and under, who are reliable people, interested in promoting Quarter Horses registered
by the American Quarter Horse Association.
A single individual adult member
shall be any person, organization, firm, or corporation, resident of any state, interested in promoting the American Quarter
Horse. Charter
members are those members who donated the up front moneys to establish this organization. Charter memberships were accepted
until April 1, 1992. Section 2
Any person, firm or corporation having joined this Association shall become subject to the rules and by-laws in force
or later adopted by the Association and may be subject to expulsion from the organization as provided in these by-laws.
Section
3
When any person, firm or corporation as a member of this Association is accused of any acts or practices which may
be deemed just cause for expulsion from this Association, the accused shall be entitled to a full, fair, and impartial public
hearing before the Board of Directors of this Association.
Any person, firm or corporation judged guilty of the act or practice as charged shall be expelled by a majority vote of the
Directors, Any expelled member may be reinstated with the approval of the Board of Directors.
Article III Dues and membership application Section 1 Each membership, family, or individual adult, shall pay dues as each is
prescribed by the Board of Directors and published annually.
Dues, eligibility and membership in OMI is governed by the constitution and by-laws of OMI.
Section 2 Applications
for membership must have fees attached and be submitted to the OMI Treasurer. Applications for membership shall include county
of residence. Section 3 Membership will start January 1 and be effective through December 31. After
January 1, membership will start the day the application and fee are received at the address of the OMI secretary. Section 4 In cases
of error in fees or application, the above membership starting date will remain in effect provide the error is corrected within
30 days.
Article IV Members
Section 1 Members of the Association shall be admitted, retained and expelled in accordance with these
bylaws Section 2
In all matters governed by the vote of the members, each individual
adult member in good standing shall be entitled to vote.
Article V Association Meetings Section 1 The regular annual meeting of the members shall be held at such time
and place as fixed by resolution of the Board of Directors. Notice of the annual meeting shall be communicated a notice to
each voting member in good standing in OMI. The notice shall be communicated not less than 20 days and not more than 60 days
prior to the date of such meeting.
Section 2
Special meetings of the members may be held at such time and place designated in notice whenever called in writing
by the president or, in his/her absence, the vice president. Section 3
At the regular annual meeting, the qualified members of the Association shall elect the president, vice president,
secretary/news reporter, treasurer, and eight members of the Board of Directors. Section 4 In the matter of election for directors and officers, any member in
good standing may cast an absentee ballot by requesting an official ballot and returning it to the membership committee (the
presiding membership committee shall not be running for office at the time of appointment). Section 5 Unless otherwise stated in the by-laws, all meetings of
the members and Board of Directors shall be conducted in accordance with Robert’s Rules of Order.
Article VI Officers and duties Section
1 The
elected officers shall consist of a president, vice president, secretary/news reporter, treasurer, point secretary, and youth
advisor(s). The elected officers shall hold office for one year and until their successors are elected and qualified. +
Section 2 The president shall be the chief executive officer of the
Association and shall preside at all meetings. In his/her absence the vice president shall have the powers and duties of the
president and other duties prescribed by the Board of Directors. Both the presidents and vice presidents term of office shall
be one year. Section 3 The secretary/news reporter elected for one year shall
keep minutes of all membership and director meetings. A record shall be made of all the membership and director meetings.
Reports of all news, activities and actions of OMI as prescribed by the officers, directors and membership shall be made to
advertise and promote all activities of the OMI Association. Section 4 The treasurer shall receive and disburse funds of the Association and
maintain adequate records thereof and prepare the necessary reports of such funds and disbursement for presentation to the
Board of Directors and membership.
Section 5
The point secretary will keep totals for year end awards and youth team candidates.
Section 6 The youth advisor will be an elected position and must
be 21 years of age as of January 1. The advisor is responsible for keeping total of points earned for each youth candidate
and will audit those points with the point secretary.
Article
VII Board of Directors Section 1 The Board of Directors shall be elected by the OMI membership. The business and property
of the organization shall be managed and controlled by the Board of Directors. Five (5) at large Board of Directors were elected at the
organizational meeting in 1992, with (4) more elected in 1993. There should be, if available, one (1) director elected from
each of the OMI states(Ohio, Michigan and Indiana) and one (1) at large. All directors will serve two (2) years or until his/her
successor has been duly elected and qualified.
The outgoing President automatically becomes a Director at Large if he/she chooses, until the current President leaves
office and replaces the preceding past President as Director at Large. Section 2
In the case of any vacancy in the Board of Directors, for any reason, the remaining
directors by affirmative vote of the majority thereof, may elect/appoint a successor. Section 3
Special meetings of the Board of Directors shall be held whenever called by the president or by two-thirds of the directors. The secretary shall give
notice of each special meeting by mail, email, or telephone to each director at least five (5) days before the meeting.
Section 4 A majority of the number of directors shall constitute
a quorum present; a majority of those present may adjourn the meeting until a quorum shall be present.
Section 5 At meetings of the Board of Directors, business
shall be transacted in such order as the Board may determine. Section 6
The written contracts of the Association shall be executed in the behalf of the Association by the president or vice-president
and attested to by the secretary. Section 7 Each and/or any director who fails to attend two (2) regular meetings
of the organization without notification may be replaced by the remaining members of the Board of Directors.
Article VIII
Year End Awards Section 1 Membership must be paid in
full before any points can be earned toward year end awards, no retroactive points can be counted. Year end awards can be
awarded to any paid up member of OMI regardless of where they live.
Section 2 Point calculations for year end awards to be nine points for the first place horse when
nine or more horses are shown or one point for each horse if under nine shown. Points issued to horses placing first through
ninth at OMI sanctioned shows. (deleted permit rule)
Section 3
Ownership clarification rule will follow AQHA rule, which is stated in AQHA rulebook. Owner and exhibitor must be current
year members of OMI.
Article
IX Youth Team
Section 1. Eligibility (a) Congress Youth Team qualifiers must live in one of the following counties:
Ohio – Allen, Auglaize, Champaign, Clark, Crawford, Darke, Defiance, Delaware,
Erie, Fulton, Hancock, Hardin, Henry, Huron, Logan, Lucas, Marion, Miami, Mercer, Morrow, Ottawa, Paulding, Putnam, Richland,
Sandusky, Seneca, Shelby, Union, Williams, Wood, Wyandot, and Van Wert. Michigan – Barry, Branch,
Calhoun, Eaton, Hillsdale, Ingham, Jackson, Kalamazoo, Lenawee, Livingston, McComb, Monroe, Oakland, St. Joseph, Washtenaw,
and Wayne.
Indiana – Adams, Allen, Blackford, De Kalb, Delaware, Grant, Hancock, Henry, Huntington, Jay, Lagrange, Madison, Noble,
Randolph, Steuben, Wayne, Wells,, and Whitley. (b)Each
youth must be a member of OMIQHA in good standing belonging to a family membership. (c)Both
owner and exhibitor must be members of OMIQHA in good standing. (d)Youth must attend
at least THREE (3) meetings from January through and including the July meeting. Youth will be given ONE
(1) excused absence as long as they contact the Youth Advisor or Youth President prior to the meeting date. (e)Youth must attend the August and September meetings or have a representative present. (f)All fundraiser requirements must be completed by “Supplement Rule” deadlines which
are determined each year by the Board of Directors and Youth Advisor. (Please refer to “Supplement
Rules” which are available through the Youth Advisor) (g)All parents/guardians and OMIQHA
youth members who would like to participate in the Congress Youth Team must sign off that they have read and have been provided
a copy of, and understand all Rules for the OMIQHA Congress Youth Team, before they are eligible for points.
Section
2. Points
(a)The point system for the Congress Youth
Team will be the same point system as used by the OMIQHA. (1)
Membership must be paid in full before any points can be earned toward the youth team, no retroactive points can be counted.
(2) Point calculations for the youth team will be nine points for the first place horse
when nine or more horses are shown or one point for each horse if under nine shown. Points are issued to horses placing first
through ninth at OMIQHA approved shows. (b)Points will be accumulated at all OMIQHA approved point
shows.
(c)Youth may try and qualify on more than one horse, but must choose only one to compete
on the Congress Youth Team and must comply with the Congress Youth Team rules.
Section 3. Selection of Youth Team (a) The final decision, of the Congress
Youth Team, will be made by the OMIQHA Youth Advisor on the following basis: (1) Youth has met all
eligibility requirements as stated in Section 1. (2) Total points accumulated
through OMIQHA approved shows based on the system stated in Section 2.
(i)In the case of a tie, the youth placing 1st in the greatest number of classes will be the winner.
In the event that a tie still occurs, the most 2nd placed will break the tie and so forth.
(ii)If a youth places first in more than one class they will have the choice to choose what class they would
like to participate in.
(iii)In the even a youth is first or second in a class and declines the spot on the Congress Youth Team they
will not be allowed to enter into a class in which they have placed lower in. i.e. A youth is 1st in Reining and 3rd in Hunter Under Saddle and declines Reining
spot they are not eligible for the Hunter Under Saddle spot. (b) The selection of alternates will be picked after the top two (2) point earners in each class have been selected
for the Congress Youth Team. However, it is the responsibility of the potential alternate to have already
entered a class, reserved a stall, and be present at the Congress if needed Section 4. If once the youth member commits to the Congress Youth Team
and afterwards declines, the youth is required to reimburse OMIQHA any expenses that they have incurred for the Congress Youth
Team.
Article
X Amendments
Section 1
These by-laws can be changed only by a majority vote of the members present at a membership meeting. Thirty (30) days
prior to the meeting a written notice and publication of the proposed changes shall be sent to the members by mail, email,
or through the official OMI website.
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